In House Lab Information Management ed-10154

Labs Menu  

In House Lab Information Management

Multiple in-house labs can be set up for different types of labs. Lab orders are assigned to collection methods and test results with LOINC and Billing code assignments. Labs can be set to manage collection stations, and connecting to lab test equipment or enter the test results

Setup Labs

  1. Click Labs > External Center
  2. Click New to create a new laboratory record.
  3. Enter the laboratory information:
  • Enter the Lab Name
  • Enter Account Number
  • Select the Facility
  • Enter Email Address
  • Enter Address 1 and Address 2
  • Enter Phone Number
  • Enter Fax Number
  1. Select the Lab Type from the dropdown list.
  2. Select the country option:
  • USA
  • Foreign
  1. Enter the zip code in the Search box, after entering the zip code, the city and state will show up, select it from the list.
  2. Select the laboratory Status as Active or Inactive.
  3. Enable additional options if needed:
  • Manual Results
  • Auto Review Lab Results
  1. Click Save to save the laboratory setup.
  2. The configured laboratory will appear in the list below the setup section
  3. . To modify an existing laboratory, click the Pen Icon in the Edit column.

Entry Sites

The Entry Sites screen is used to create and manage laboratory entry site locations associated with the selected laboratory or external center. Enter the location name in the Entry Site Name field and select the appropriate Status as Active or In-Active. Click New to clear the fields and create a new entry site record. Click Save to save the entry site information.

Setup Sample Receiving Stations and Signatures

  1. 1. Click Main Menu > Labs > Signature Setup
  2. 2. Enter The Station Name
  3. 3. Select The Status Active if you want the station to be accessible in the EHR portal
  4. 4. Click Save

Now the new added station can be seen in the tab Available Sample Receiving Stations

Signature Setup

The Signature Setup tab is used to configure which laboratory users are authorized to sign reports for specific sample receiving stations and reporting stages.

Steps to Configure Signature Setup

  1. Select the Sample Station from the dropdown list.
  2. Select the Lab User who will be assigned signing authority for the selected sample station.
  3. Select the Reporting Stage where the signature will apply, such as Final or Provisional.
  4. Select the Signature Place to determine where the signature appears on the report. Options are left, right and center
  5. Select the appropriate Status as Active or Inactive.
  6. Click Save to save the signature setup configuration.
  7. Click New to clear the fields and create another signature setup record.
  8. The configured signature setups are displayed in the grid below, showing the sample station, assigned lab user, signature place, reporting stage, and status.

Lab Interface Machines Setup

The Lab Interface Machines Setup screen is used to configure interface machines that communicate with laboratory instruments or external systems. The setup defines the communication settings required for proper data transmission between the laboratory equipment and the system.

Steps to Add a New Machine

  1. Click New to clear the fields and create a new machine setup record.
  2. Enter the machine name in the Machine Name field.
  3. Select the appropriate Sub Department from the dropdown list.
    Example: Anaesthesia for open procedures involving hip joint.
  4. Select the communication Baud Rate from the dropdown list.
  5. Select the Parity type
  6. Select the number of Stop Bits
  7. Select the number of Data Bits
  8. Select the machine Status:
    • Active
    • Inactive
  9. Click Save to save the machine configuration.
  10. The configured machine will appear in the list below the setup section.
  11. Existing machine configurations can be modified by selecting and editing the record from the machine list.

Note: The communication settings, including Baud Rate, Parity, Stop Bits, and Data Bits, should match the configuration of the connected laboratory instrument to ensure proper communication.

Interface Machines Test

The Interface Machines Test tab is used to configure and map laboratory machine test fields to specific services or test codes in the system. This setup helps define how data received from an interface machine is linked to laboratory services and result fields.

Fields and Options

  • Machine Name: Selects the configured interface machine from the dropdown list.
  • Machine Code: Enter the code used by the machine for the test or result mapping.
  • Service Name: Selects the laboratory service or test associated with the machine code.
  • Field Name: Selects the result field where the incoming machine data will be stored.
  • Round Off: Defines rounding settings for numeric result values, if applicable.
  • Status: Sets the mapping record as Active or Inactive.

Template Setup in Labs

Values

The Values tab is used to create predefined laboratory result values that can later be used inside groups and result fields. These values help standardize result entry throughout the in-house laboratory system.

Instead of manually typing the same results repeatedly, staff can select predefined values from dropdown menus. This reduces typing errors, improves consistency, and speeds up laboratory documentation.

Steps to Configure Values

  1. Open the Values Tab. Navigate to Main Menu > Labs > Template Setup >Value
  2. Enter the Value Name. In the Value Name field, enter the result value that should be available for selection. Example: Positive/Negative
  3. Select Status. Choose the appropriate status: Active/Inactive. Usually, values are saved as Active.
  4. Click the Save button to save the value.
  5. Add Additional Values. Click the New button to clear the form and create additional values.

Values created here can later be attached to Groups. Inactive values remain stored in the system but are not available for future selection. Values can be reused across multiple laboratory templates.

Groups

The Groups tab is used to organize multiple predefined values into a logical category or result set. Groups are mainly used for dropdown-based result selections in laboratory templates.

For example, instead of separately assigning Positive and Negative repeatedly to different tests, both values can be placed inside a single group called:

  • COVID Result
  • HIV Result
  • Blood Type
  • Urine Appearance

This makes laboratory template configuration faster and more organized.

Steps to Configure Groups

  1. Open the Groups Tab. Navigate to Main Menu > Labs > Template Setup >Groups
  2. Enter the Group Name. In the Group Name field, enter the name of the result category. Example: COVID Result.
  3. Select a Value. From the Value Name dropdown, select a previously created value from the Values tab. Example: Positive /Negative
  4. Select Status. Choose the appropriate status: Active/Inactive
  5. Click the Save button.
  6. Add More Values to the Same Group. Repeat the process to attach additional values to the same group.

Multiple values can belong to the same group. A single group can be reused across multiple lab templates.

Fields

The Fields tab is the primary configuration area used to create laboratory test parameters and result entry fields. These fields define what information will appear during laboratory result entry and on the final report.

Each laboratory test can contain one or multiple fields depending on the reporting requirements.

Examples include:

  • Hemoglobin
  • HbA1C
  • Glucose
  • Findings
  • Impression
  • Vitamin D

Fields also support billing and interoperability standards through CPT and LOINC coding.

Steps to Configure Fields

  1. Open the Fields Tab. Navigate to Main Menu > Labs > Template Setup >Fields
  2. Enter the Field Name. In the Name field, enter the laboratory test parameter name. Example: Hemoglobin, HbA1C, Impression.
  3. Enter the Internal Code. In the Code field, enter the internal laboratory code if required. This may be used for internal identification, interface mapping, reporting logic.
  4. Select Gender. Choose the applicable gender if the field is gender specific.
  5. Select the Field Type. Choose the appropriate field type based on the result format. Examples:
  • Numeric for glucose values
  • Text MultiLine for findings or impressions
  • Tabular for detailed panel reporting
  1. Select CPT Code. Choose the appropriate CPT code.
  2. Enter the LOINC Code. Enter the standardized LOINC code for interoperability and laboratory interface mapping.
  3. Select Status. Choose: Active/Inactive
  4. Click the Save button.

Fields are the core building blocks of laboratory templates. Multiple fields can be combined into a single laboratory report. Numeric fields may support reference ranges and abnormal flags. Text fields are commonly used for narrative interpretations. Properly configured fields help standardize reporting across all providers and facilities. Inactive fields remain stored historically but are hidden from active workflows.

 
 
 
I like this.

Similar Articles

 

Tags